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Charity Registration Number: 1190360

Partner Organisation Agreement

Your Details

Business Details

Aim And Scope Of The Contract

Scope of the agreement:
This agreement details the responsibilities and duties of both the Contract Acceptor and the Contract Giver (Global Helping Hands., herein referred to as GHH) with respect to the services supplied by the Contract Acceptor on behalf of the Contract Giver. The scope of this agreement includes the contractual requirements, confidentiality and any other pertinent details necessary for the Contract Acceptor to provide the Services as agreed.

Project Details:
This agreement defines the responsibilities of the aforementioned parties for carrying out the project, including (but not limited to) Food parcels, Water Fund, Zakat, etc.

Aim of the agreement:
The following agreement outlines the arrangements for ensuring that the project as described above is carried out in accordance with Rules and Guidance from the Charities Commission (UK) and the partner organisations equivalent regulatory body within the respected country of operation.

Duties Of The Contract Giver (GHH)

  1. To provide ongoing assistance to the partner in implementing the project within the limitations of resources and funding at its disposal for these purposes.
  2. To advance funds in accordance with the agreed budget to the partner in a timely manner to a bank account nominated by the partner.
  3. To carry out monitoring visits if required on dates as set out in the visit and reporting schedule or where the charity otherwise considers such a visit is reasonably required, and has given the partner reasonable notice in advance of the visit.
  4. To make available to the partner assistance from appropriate and qualified personnel to provide expert technical advice on the project, whose fees will be funded by the partner in accordance with the budget.
  5. To give reasonable consideration and a prompt response to requests from the partner for adjustments to the budget,
    or the project activities,
    or phasing of income and expenditure,
    or project deliverables
    or timescales under the agreement,
    or for the use of unspent funds.
  6. To inform the partner in a timely manner of any changes to the financial, procedural or reporting requirements for the project.
  7. GHH reserves the right to audit all type of projects and if deemed necessary to have an expert present during the inspection.

Duties Of The Contract Acceptor

  1. To implement the project in accordance with the agreement, using its best endeavours to complete the activities and deliverables listed in the project implementation document, within the budget and to target timescales.
  2. To co-ordinate and co-operate with GHH, and to make available to GHH information relating to the project, including the submission of financial and narrative reports required by the visit and reporting schedule or such other material as the charity may reasonably request
  3. To comply with the financial reporting requirements regarding projects and to request the funds necessary for implementing the project in accordance with the agreed-upon budget.
  4. To monitor regularly the project’s progress, and to adapt activities where necessary and with GHH’s prior agreement so as to ensure that the project is fully implemented within the total amount of the budget
  5. To manage the project in accordance with the charity’s policies
  6. To facilitate visits to the project, in accordance if deemed necessary by GHH
  7. To use its best endeavours to ensure that no funds provided under the agreement are used for any purpose other than the project,
    or for any improper purposes,
    or purposes unlawful in the UK
    or the partner’s country of operation, including money laundering, supporting terrorist activity, inappropriate private benefit,
    or for political purposes; nor to assist or be in contact with any person suspected of such activities; and to report any such suspicions to the charity as a matter of urgency
  8. The partner organisation cannot sub-contracting any aspect of the project to local partners without prior notification and consent of GHH.

Claims

GHH shall not be responsible for any claims arising as a result of the partner organisations modification, misuse, neglect, omission or improper handling or failure to comply with the local regulations and provisions of this Agreement during the course of carrying out the aforementioned project.

Confidentiality

  1. Documentation delivered by either Party to the other Party (in execution of this Agreement) shall only be used by the receiving Party for the purposes of the present Agreement. The receiving Party shall not disclose, or permit to disclose, use or permit its use out of the scope of this Agreement through act or omission, any part of it to or by any third party without prior written consent from the disclosing Party.
  2. Each Party shall be jointly liable with its employees and volunteers for the unauthorised use that such employees could make of any confidential information, disclosed by either Party under the terms and conditions herein set forth.
  3. The confidentiality obligation does not apply to confidential information which: (i) is or becomes publicly known through no wrongful act of either Party; (ii) the receiving Party can demonstrate by written records that has been lawfully received by a party and not in breach of third party’s right; or, (iii) is disclosed pursuant to governmental or regulatory requirement to register (under the conditions established in this Agreement).
  4. The confidentiality obligation shall survive for the duration of this Agreement and any subsequent renewal of Agreement

Disputes, Resolution Of Conflicts And Governing Law

  1. This Agreement and any of the rights herein contained shall commence on the date hereof and it shall continue in effect for two (2) years from the date of signing.
  2. This Term may be automatically renewed for periods of two (2) years unless either Party gives prior written notice of termination of this Agreement within the last one (1) months of the term of the agreement.

Assignment

This Agreement is not assignable or transferable by the partner organisation without the prior written consent of GHH.

Termination Of This Agreement

Either Party shall have the right to terminate this Agreement immediately upon prior written notice in any of the following cases:

  1. If the other Party enters into bankruptcy or winding up, becomes insolvent, has a receiver appointed over its assets by a court of competent jurisdiction, or enters into any similar financial difficulties; or,
  2. If the aforesaid Force Majeure situation lasts for more than six (6) months and both Parties find it impossible to perform their respective obligations under this Agreements.
  3. If a Party commits or permits a substantial breach of any terms of this Agreement and fails to cure such breach within thirty (30) days upon written notice from the non-breaching Party, the non-breaching Party shall have the right to (i) terminate this Agreement immediately upon written notice and (ii) compensation for any damages it may suffer as a result of the breach and termination.

Notifications

Either Party shall be provided any notification from the other Party in writing, signed by legal representative and addressed to its principal place of business as registered here above. In case either Party changes its address, it shall be notified to the other as per the terms of this article.

Compliance With The Laws In The Territory

The partner organisation shall be fully responsible for all matters concerning compliance with any and all relevant applicable laws, regulation or order applicable in the Territory related to the performance of any part of this Agreement.

Waiver

No omission or delay on the part of any Party hereto to enforce at any time any of the provisions of this Agreement shall be deemed or construed to be a waiver by the omitting Party of any such provision or of its rights hereunder nor shall any single or partial exercise of any right or remedy preclude any further or other exercise of such right or remedy.

Entire Understanding

  1. This Agreement constitutes and incorporates the complete and exclusive understanding of the terms of this Agreement between the Parties hereto with respect to the subject matter hereof, and no statements or agreements, oral or written, made prior to or at the date of the signature hereof shall vary or modify the written terms hereof, and neither Party shall claim any modification or rescission from any provision hereof unless such modification or rescission is in writing, signed by both Parties. Changes and modifications of this Agreement are valid if agreed in writing by the Parties.
  2. In case any agreement or covenant in this Agreement is held to be invalid by a court or arbitrator having competent jurisdiction, the Parties shall use their best efforts to include a new valid clause that restores the interests of both Parties.
I agree to provide videos and pictures for each project from start to finish, as well as a completion report after each project.

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